Bursary Fund Guidance and Process 2019/20 (NOT PG CERT ED)

Before completing an application form, applicants wishing to apply for a PG Cert course at either Exeter or Plymouth University must contact the Deanery office via the email address of; penpgce.sw@hee.nhs.uk

 

Introduction

Eligibility

The Application Process

The Award

Review of the Award

Review of the Process

Expenses

Important Information

 

Introduction

Trainees on a recognised training programme within Peninsula Postgraduate Medical Education and/or Severn Postgraduate Medical Education who wish to pursue a programme of study on a course that leads to a postgraduate certificate, diploma, or masters degree are invited, on an annual basis, to submit an application for a small bursary.

The bursary awarded can fund up to 50% of the cost of one year’s fees (excluding residential components).

Only one application per person will be considered for any Bursary award offered by the Peninsula Postgraduate Medical Education and/or Severn Postgraduate Medical Education, at any time, in any financial year of funding.

Eligibility

When allocating bursaries, the emphasis is on enhancing professional development and, as such, more importance will be placed on how the course contributes to your development rather than the qualification attained on completion.

The course should ideally lead to support a higher qualification such as a Masters or Postgraduate Diploma granted by an HEFCE recognised UK provider.

Applications may be considered for courses that do not result in a Masters or Postgraduate Diploma, however, they should still be provided by a recognised institution and be able to demonstrate the relevance to your professional development on the application form.

Preference will be given to applicants who wish to complete courses in Medical Education, Medical Leadership, and Coaching. However, do not be deterred from applying if the course you wish to study does not fall into one of these categories as the scheme is not exclusively for trainees applying for these courses.

The applicant must hold a recognised training post with Peninsula Postgraduate Medical Education or Severn Postgraduate Medical Education and a substantive contract of employment for at least 6 months from the start date of the year of the course for which you have applied for a Bursary.

Foundation Trainees are not eligible

Where an applicant is unsure of their place of employment at the beginning of the course, evidence must be provided that they will still be registered on a training programme with Peninsula Postgraduate Medical Education or Severn Postgraduate Medical Education. Trainees who are considered out of programme, such as on a career break, during the year of study for which they are applying will not be eligible.

Where the course to be studied is requested outside the footprint of both Postgraduate Medical Education offices, the applicant must be able to demonstrate that the course is not provided locally or indicate why they have not applied for a course within the Deanery geographical boundaries

If the course to be studied is an online or a distance learning course, then the applicant must be able to demonstrate that the course is not supplied by a local provider or is 10% (or more) less expensive than current local providers at the point of application.

It should be noted that the bursary will not be awarded for short courses that should be covered by study leave allowance/entitlement as the overall purpose is to contribute more substantially to prolonged periods of study.

Bursaries will not be awarded for professional membership examinations such as MRCP/MRCS or to pay for application fees for CESR.

Funding will not be awarded to applicants who have already started the course in the academic year for which they are applying for the bursary. Retrospective payment will not be made.

IMPORTANT TO NOTE:

Applicants must notify the Deanery via PENBursary.SW@hee.nhs.uk if they defer or fail to take up the course for which they have applied. This may result in the applicant having to the pay the full amount of the course.
The applicant must obtain signatures of support from the following people when submitting their application:

Core Training

    • Educational Supervisor (ES) OR
    • Director of Medical Education (DME)

Specialty Training (including GP)

    • Educational Supervisor (ES) OR
    • Training Programme Director (TPD)

These signatures must be scanned electronic signatures or wet signatures. We will not accept typed/printed signatures.

The applicant must ensure that those supporting the application (as listed above) agree that the course represents an integral part of the trainees personal development plan (PDP) as identified through the NHS appraisal process.

Applicants must sign the GDPR authorisation form to enable the Deanery to request information from the relevant University / course provider relating to the course they are funding. This must be submitted with the application form.

Unsigned or late applications are unable to be considered.

The Application Process

The application process for the bursary fund is consistent across all applicants and each application is considered on its own merit. The process for the application is listed below.

Notification of the bursary window opening will be supported through:

  • Websites
  • Heads of Schools
  • Postgraduate Medical Education Centre Managers
  • Directors of Medical Education
  • School Managers

Applications for the 2019/20 bursary can be submitted from Wednesday, 5th June 2019.

The application forms will be available here from the opening date.

The closing date for bursary applications is Friday, 5th July 2019.

Each application must be submitted on the standard application form and will be assessed against the scoring framework (found at the end of the application form).

Completed applications can be submitted by one of the following:

Post   All signed and completed applications must be marked BURSARY APPLICATION on the top left corner of the envelope and addressed to:

Bursary Team
Peninsula Postgraduate Medical Education
Health Education England
Plumer House
Tailyour Road
Crownhill
Plymouth, PL6 5DH

OR

Scan and email to:

PENBursary.SW@hee.nhs.uk

With a Subject heading:                 Bursary Application 2019

All applications will be acknowledged by an email stating confirmation of submission within 3-5 working days of receipt.

Any queries regarding the application process or an individual application should be emailed to PENBursary.SW@hee.nhs.uk.

 

The Award

The Senior Business and Education Manager is responsible for the Bursary Fund and is supported by an administrative team.

Each application will be assigned its own unique reference number.

Funds will only be awarded if successful with the bursary application

Each application will be scored on its own merit and scored against the scoring framework.

The panel scoring the applications will be constituted from members of the Peninsula and Severn Postgraduate Medical Education Senior Management Teams.

All applicants will be notified of the outcome of their application by email by no later than Wednesday 31st August 2019.

A copy of the letter will be provided to the Educational Supervisor that the trainee has been successful and will be undertaking the course for which they applied.

Applicants are required to pay for their course fees in FULL and claim back the awarded amount by completing the HEE invoice template [sent with letter of outcome] and providing proof of payment.

Claims must be with us within 3 months of having paid for the course [i.e. the date of your receipt of payment]. This is due to standing financial regulations for payments

Applications will not be accepted if a trainee has started the course. Retrospective payments will not be made.

Review of the Award

Upon completion of the funded course, the successful applicant must provide evidence of completion by providing a copy of the awarded certificate or evidence of the required minimum attendance for the course within 6 weeks of completion.

If the successful applicant is unable to provide satisfactory evidence of completion of the funded course, they may be asked to reimburse the sum of the awarded fund as provided via this process.

The successful applicant, within 6 weeks of completing the supported course, will be requested to write a summary detailing:

  • The course that was completed;
  • Who the course has been completed with (the provider);
  • What has been learnt on the course;
  • What are the career benefits of the course;
  • The quality of the educational content of the course;
  • If the course would be recommended to a colleague and why.
  • Your experience of the Bursary Fund Process

This should be sent to PENBursary.SW@hee.nhs.uk

This document will aid the Panel to assess the benefits of the award and any future benefit of the course that was undertaken.

By accepting the Bursary Award applicants agree to have published their feedback of the course.

Any concerns or issues relating to this process should be sent to PENBursary.SW@hee.nhs.uk

Review of the Process

This process will be reviewed annually or as necessary.

Amendments may be made during the application and scoring process if inconsistencies, errors or areas of concern are identified and this will be communicated to affected applicants accordingly.

Expenses

Trainees may apply for travel expenses within the region in accordance with the HEE travel claim policy from the Bursary Team. Please contact the Bursary Team for further information and claims form.

In order to be reimbursed, claims must be with the Deanery within 3 months of the receipt date or attendance at the event if claiming mileage.

Claims for travel over 40 miles one way must be approved in advance by the Deanery

Accommodation costs may be paid. Please contact the Bursary Team for further information and claims form.

 Breakfast will be reimbursed as part of the hotel/b&b costs only. Evening meals may be paid. Subsistence on the day of the course will not be reimbursed.

Important Information

The decision of the Panel is final. There is no appeal process.

The Deanery reserves the right to withdraw its funding or the application for a Bursary award at any time.

Funding is not available to trainees who are out of programme; for example, on a career break

Please note any sponsorship or funds received from another NHS source will invalidate this application, e.g. Study Leave funding