Annual Development Plan (ADP) 

Overview 

• The ADP for each school provides an overview of any planned regional teaching and each event is given a related reference number.  

• The reference number should be used when/ if Resident Doctors claim any related expenses (i.e. travel) for attending these courses. 

• Applications for study leave are with the Trusts. 

ADP Reference List 

Annual Development Plan April 2025 to March 2026

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Funding for Regional Teaching

Catering

• Catering can be split into three main sections:
• Morning Refreshments = £3
• Lunch = £7
• Afternoon Refreshments = £3
• Half Day Event
• You may claim up to one set of refreshments
• Full Day Event
• A total of £13 may be utilised for a full day event

External Facilitator Cost

• We define external facilitators as those who are not employed within the PGME South West NHS regional footprint.

• Facilitators within the PGME South West NHS regional footprint should utilise the education and training tariff funding provided to the Trusts.

Room Hire

• NHS facilities should be considered first and foremost

• Where no NHS facility is available, an appropriate venue for an educational event should be sought.

Training Materials

• This is not an exhaustive list and other items can be considered

• Consumables
• Cadavers

Unable to fund:

• Books for Resident Doctors
• Gifts/Presents

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Face to Face Teaching and Training 

Overview 

•  In principle faculty should take a blended approach to regional/out of base teaching unless it is a practical event. 

Considerations before Organising Face to Face Training 

• Resident Doctors should be given the option to attend virtually if there is no practical element to the course and/or there is no need for them to attend face-to-face. 

Organising Face to Face Training 

• The decision to run a course face-to-face is devolved to the programme leads. These events should happen as much as possible in a Trust or other NHS premises and appropriate health and safety measures according to the Trust/Organisation policy should be in place. 

•  If a face-to-face event is planned, it is off NHS premises and NHSE SW are funding the event, it should have been noted and agreed on the Annual Development Plan (ADP). A reference number will have been assigned for that event and needs to be  included on any application made by the Resident Doctor - Please liaise with your local MEM for assistance with this. 

• If you wish to run any courses on NHSE SW premises, please liaise with your Education Programme Manager as these will need to be booked with sufficient notice. 

Funding Requests 

 Overview 

• A Funding Request Form will be required for any courses not on the ADP. It will require NHSE SW to agree funding before it can be organised and delivered. 

 Funding Request Form 

NHSE SW Study Leave Funding Request Form for Regional Teaching

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Resident Doctor Organised Training 

• If a Resident Doctor wishes to run a face-to-face teaching event which is unplanned and not on the ADP, please ensure the HoS/TPD or ES supports this request and any appropriate health and safety measures have been taken.  

• If funding is required a Funding Request Form will need to be completed and submitted to the study leave inbox prior to running the event. 

• It is the responsibility of the faculty member approving the course delivery to ensure the details for running an event are applied and sent to NHSE SW as appropriate as described above. 

• If required all necessary paperwork should be completed to demonstrate health and safety requirements have been adhered to, any funding has been agreed and an appropriate reference number has been provided to the organisers. 

• Please ensure the reference number is included on any claim made by the Resident Doctor and details of the course are discussed with the Trust Medical Education Manager for them to be able to reimburse individuals and claim back funds from NHSE SW.